Supplemental Privacy and Cookie Notice for the ITV Awards – The Makers Website

Last updated: 7 April 2025 

This Privacy and Cookie Notice (this “Notice”) describes how ITV plc, including its parent, subsidiaries, affiliates and assigns (collectively, “we”, “us”, or “our”) collect, use and share your personal data in connection with the ITV Awards – The Makers, including its nomination and selection process. 

If you are nominating a colleague, this Notice applies to the personal data that you provide to us as part of your submitted nomination(s). If you are a nominee or award winner, this Notice applies to the personal data that your respective nominator(s) provided to us about you as part of the nomination process.

This Notice also describes the rights and choices you have in relation to the processing of your personal data. It supplements our People Privacy Notice, so you should make sure to refer to both for all the information you need to know about how we process your personal data.

This Notice does not apply to…

• some websites or applications that have their own privacy policies which we don’t control even though they may be branded similarly; and
• third party websites or applications we may link to. Please read their privacy notices carefully.

By using this website, you are aware of the collection, use and disclosure of your personal data in accordance with this Notice. This Notice constitutes your understanding of how we use your personal data.

1. Personal data we collect about you or other people

• If you are nominating a colleague:
  • we may collect your full name, ITV email address, and work location.

• If you are a nominee or award winner:
  • we may collect your full name, ITV email address, work location, and any personal data contained in the written statement from your nominator explaining why you deserve to win. This statement may include sensitive or special category personal data about you if your nominator considers it relevant to your nomination. Your nominator may also submit a work-appropriate photograph of you.
• If you are a nominator, nominee, or award winner:
  • we may also collect or process your personal data, such as your full name and ITV email address, when you contact us to leave feedback or make a complaint.

Personal data collected through your use of our services (we call this “Usage Information”) includes: 

Information about how you use our services including: 

• information about the specific services you engage with on our website,
• your activity within those services (including date and time), such as:

• how you access and use them,
• your cookie settings.

We may collect the following technical information automatically:

• online identifiers (typically we do this through the use of cookies and similar technologies, please read section 6 “Cookies and similar technologies” for more information) such as a randomly generated client identifier or other user or device ID,
• your interaction with our website, such as what you click, the pages you view, and the duration of your visit,
• information about the devices you use, such as:
  • device type (examples: laptop, computer, and other third party devices on your wifi network, etc.),
  • browser type and application used, as well as browser or device-specific identifiers,
  • language,
  • operating system and version.

2.  Why we use your personal data

Below is a general explanation of the relevant legal bases to help you understand why we process your personal data: 

• performance of a contract – to check your personal information as part of the terms and conditions of the nomination and selection process, in the course of our employment relationship with you (if applicable), and to provide you with access to the website and enable your use of it,
• legitimate interest – when we have an interest in using your personal information for a particular purpose. This purpose must be necessary and justified for our business considering any possible risks to you and others. For example, we have a legitimate interest in organising and operating The Makers website, making hosted content of the website available to ITV colleagues, and calculating visitor and session data for the website’s measurement reports.

We may have a legitimate interest or contractual obligation in using your personal data to: 

• organise and operate The Makers website and ensure that it functions properly, 
• manage and administer the website’s services,
• review and assess award nominations that have been submitted, as well as select the winners,
• verify that all nominations were submitted by ITV colleagues and are about ITV colleagues,
• understand, improve and enhance user experience on our website (including testing different versions of our content or layout), and measure how people are using our service, to monitor and improve the operation, delivery, and general accessibility of our service, which may include conducting internal research and development of our service, 
• provide support and respond to you.
  

In addition, please note that we also use your personal data to maintain legal and regulatory compliance. Our service may be subject to certain laws and regulations which may require us to process your personal data. Without processing your personal data for such purposes, we cannot perform the service in accordance with our legal and regulatory requirements.

We keep your personal data where we have an ongoing legitimate or lawful need to do so, as described above. When we no longer have a legitimate or lawful need to keep your personal data, we will delete it or anonymise it.

3. Sharing your personal data

We will share your personal data with others as described in this Notice and ITV’s People Privacy Notice. We may provide your personal data to companies that help us in providing our service. These companies are authorised to use your personal data only as necessary to provide these services.

We may share your personal data:

• with our affiliated companies for the purposes described in section 2 above,
• with unaffiliated companies or individuals who provide us with professional advice, business support, or services on our behalf. This may include areas such as customer support, web hosting, information technology, direct mail and email distribution, and analytics services. These service providers are only allowed to use your information to help us provide our service and not for any other purpose,
• when we believe, in good faith, that disclosure is necessary to protect our rights, your safety, or the safety of others, to comply with the applicable law or legal process, or to respond to legal claims,
• in connection with a corporate change, including a merger, acquisition, or sale of assets,
• to any other party, with your prior consent.

We may combine all the information we collect from you or receive about you for the outlined purposes. We may aggregate or de-identify your information and use or share aggregated or de-identified information for any purpose, and this Notice does not apply to such information.

4. What rights do I have as a data subject and how can I use them?

We are committed to respecting the rights that individuals are entitled to under data protection laws in the UK. For more information about your rights and how you can exercise them, please see ITV’s People Privacy Notice.

5. Changes to how we use your information

We may change this Notice from time to time and we will notify you by revising the “Last Updated” date at the top of this Notice. If we change this Notice in a way that we believe materially affects how we process your personal data, we will provide you with advance notice such as via email or by posting a notice on the The Makers website, if applicable.

6. Cookies and similar technologies

This section describes how cookies and similar technologies are used to support the The Makers website, and the controls that you may have in relation to our website’s use of such technologies. Please note that we may also use other technologies that do not rely on cookies to store or access information on your device. For further information on when we collect technical information automatically, please see section 1 above. 

What are cookies and similar technologies?

• cookies are small text files stored by your browser (a browser is the software on your device which enables you to access the internet). The cookie stores a unique identifier (a string of random characters) so that your browser can be singled out from other browsers to show you the information you want . And it is often used to link your browser to databases that hold data about your online behaviour and inferred interests, along with other data such as your IP address or device ID, 
• other types of storage, such as local or “HTML” storage. Some of our services use local storage technologies that are similar to cookies but enable larger amounts of data to be stored. This means we can store information like your preferences on your device rather than on our own systems, and
• pixels are embedded code to recognise your browser and record your interactions with emails, online content or ads.

From now on we will refer to these technologies collectively as ‘cookies’. Cookies are typically used by websites or where apps have embedded web browsers which allow them to access the internet.  

Why do we use cookies and what types of cookies do we use?

Essential: these cookies are necessary for our service to work. Without these cookies, we can’t provide you with our core functionalities and associated services such as login and security, and help to improve your experience and so these are not optional. Some of these types of cookies also provide you with features which you choose to use. They may also help with the following:

• when you visit our website, we’ll remember your cookie consent preferences, so you don’t have to select them again the next time you visit.
• to keep our site and your personal data secure,
• we may test different versions of our website or content to understand which performs best for user experience,
• we may collect data on how you use our services in order to make improvements and to identify and fix any technical issues.

Performance and Functionality: these are used to produce reports to help us improve our site and measure how well new features or functionalities perform.

We also use Google Analytics which is an analytics and measurement service provided by Google. Google Analytics sets a cookie in order to evaluate use of our service, where we have implemented it, and compile a report for us. Google Analytics records visits to our website to help us know:

• the date and time of visits,
• how many active users we have at any given time, 
• what browsers are used (so we can maximise compatibility), 
• the country or region where our users are located, 
• we may also use this cookie to derive demographics and interests data for analytics purposes only. 

You can find out more about how Google uses data  at https://policies.google.com/technologies/partner-sites?hl=en-GB. You can also install a browser plugin at https://chrome.google.com/webstore/detail/google-analytics-opt-out/fllaojicojecljbmefodhfapmkghcbnh?hl=en-GB to opt out from Google Analytics across all websites you visit (including our website).

How do I manage cookies?

Please be informed that you have the following controls on our website:

• cookie settings: these enable you to choose what data is stored on or collected from your device and control how this data may be used.

You can also choose how cookies (across all websites) are handled on your device via your browser settings including to block or delete all cookies or just third party cookies. Each browser manufacturer is different, so check the “Help” menu of your browser to learn how to change your cookie preferences.

7. Contact us

Contact us about your data protection queries or requests: Email: myprivacy@itv.com. Please be informed that a relevant member of theITV plc group of companies is the data controller of the processing activities pertaining to your personal data. For more information, please see ITV’s People Privacy Notice. Please mention in the subject of your query or request “The Makers Website.”

Write to: ITV Group Data Protection Officer, ITV plc, ITV White City, 201 Wood Lane, London, W12 7RU.